Bookkeeper

Full-time
37.5 hours a week
Reigate office-based
£33,000 per annum

Start and finish times are flexible but to support our clients we need the core hours of 10am to 4pm to be covered Monday to Friday.

Why This Role Is Different

This isn’t just another bookkeeping job. It’s an opportunity to:

Be the reliable financial backbone for a portfolio of growing businesses
Work with owners who genuinely care about understanding their numbers
Join a small, friendly team where your ideas matter
Shape how we support our clients – and grow your skills in a supportive environment

You’ll work closely with our Client Managers and Finance Directors, supporting the delivery of accurate, timely financial records. The role is based in our Reigate office, and ideal for someone with attention to detail, strong organisational skills, and a collaborative approach.

Who we are

We’re Your Finance Team Ltd – an outsourced finance practice supporting ambitious SMEs as they scale. We’re not your traditional accountants. We take care of all the compliance requirements, but our real value lies in acting as an extension of our clients’ teams – helping them make confident financial decisions, stay in control, and grow profitably.

We’re a growing business with a CIMA-accredited practice, Xero Gold Partner status, and B Corp certification. We’re looking for an experienced Bookkeeper to join our team and ensure our clients have clean, accurate financial records they can rely on.

Our clients don’t just want their books done – they want them done brilliantly.

That’s where you come in!

Overview

As a Bookkeeper, you’ll be the financial backbone for a portfolio of clients, ensuring accurate and timely recording of all transactions. You’ll manage bank reconciliations, process invoices and payments, prepare VAT returns, and maintain the financial records that our Client Managers and Finance Directors rely on to deliver advisory services.

Your focus will be on accuracy, completeness, and timeliness – delivering clean books that clients can trust. You’ll work within our digital first systems, supporting clients across professional services, tech/SaaS, creative/agency, and other sectors.

Moreover, you will become a trusted partner to our clients bringing a caring and responsive approach to the working relationship.

You’ll be a key part of our team and champion our values:

People at the heart of what we do
Making a difference
Authentic
Entrepreneurial

Key Responsibilities

Transaction Processing & Bank Management

Record all business transactions accurately and timely in cloud accounting systems (primarily Xero)
Perform regular bank reconciliations and identify and resolve discrepancies
Process invoices, purchase orders, and payments in line with client approval workflows
Manage client credit card and expense claims processing

VAT & Compliance Support

Prepare and review VAT returns in line with submission deadlines
Ensure VAT is correctly coded across all transactions
Support clients with VAT queries and guidance on coding
Help maintain accurate records for audit purposes

Accounts Payable & Expense Management

Record and process employee expenses and mileage claims
Manage accounts payable, including reviewing and coding supplier invoices
Prepare and process payment runs to suppliers in line with client approvals
Monitor payment terms and chase outstanding supplier invoices where needed

Financial Record Keeping & Quality Control

Reconcile balance sheet accounts (bank, credit cards, loans, debtors, creditors)
Prepare client management accounts and supporting schedules
Identify and flag unusual or suspicious transactions to senior team members
Maintain organised, accurate financial records and audit trails
Liaise with the Client Manager team on any anomalies or issues requiring escalation

Client Support

Monitor and respond to client emails in a timely manner
Respond to client queries on their financial records and transactions
Support clients with data input, coding, and use of cloud accounting software
Maintain strong working relationships with clients whilst upholding data integrity

Client invoicing and credit control

Prepare and send client invoices
Respond to client queries on their sales invoices
Have the skills and tenacity to follow up unpaid invoices

Skills & Qualifications

Need to have

Experience as a Bookkeeper or in a similar accounts/finance role (minimum 2–3 years)
Strong proficiency in cloud accounting software, particularly Xero
Excellent knowledge of VAT and basic payroll processes
Meticulous attention to detail and strong organisational skills
Excellent communication skills – able to explain financial matters clearly to clients
Proficiency in Excel and confidence with reporting tools
Self-starter with the ability to work independently and ask for help when needed

Nice to have

Experience with Dext or other accounts payable management software
Knowledge of CIS (Construction Industry Scheme) (good to have but not essential)
Experience supporting multiple clients across different sectors
Bookkeeping qualification (AAT or similar)

KPIs / Success Measures

We’ll know you’re doing a great job when:

Client records are consistently accurate and complete
Bank reconciliations and VAT returns are completed on time and without errors
Clients feel confident in the quality of their financial records
Team members can rely on the accuracy of the data you provide
Client feedback on responsiveness and support is consistently positive
You identify potential issues early and flag them proactively

Impact

As a Bookkeeper, you’ll be the trusted foundation that allows our Client Managers and Finance Directors to deliver strategic advice. Your accurate, timely financial records empower clients to make informed decisions and give our team the confidence to guide them forward. You’ll be part of a team that values collaboration, quality, and making a meaningful impact – helping YFT deliver trusted, client-centric financial services.

Benefits

Supportive, collaborative team environment
Professional development opportunities
New business bonus scheme
Workplace pension
28 days holiday including bank holidays
Friendly, flexible, inclusive workplace culture

Job Type: Full-time, Permanent
Pay: £33,000 per year
Expected hours: 37.5 per week